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Drifting Through the Transfer Process

This week we welcome Senior Assistant Director for transfer admission, Chad Bryant, to the blog for National Transfer Student Week. Welcome, Chad!

A couple of weeks ago I had a 3 ½ hour flight back home from a conference and decided to pass the time by watching a movie. As I was skimming through the Delta movie directory, I stumbled upon the movie Adrift. The movie is based on a true story and the description was interesting so I decided to watch.

SPOILER Alert: If you have not seen the movie, you may want to watch it then read this blog.

The movie centers on a couple’s shared love of adventure and sailing.  Midway through the movie, they accept an incredible opportunity to sail 4,000 miles to deliver a sailboat. I am not a sailor but do love the water and understand their attraction to the open seas and infinite horizons. As you can guess by the movie title, their trip did not go smoothly and they ultimately encounter one of the worst storms in history. It is a tragic yet true story of hope, perseverance, and strength.

As I was watching this movie, I thought about the college admission process, specifically students who choose to transfer from one college to another. While not a long distance sailing trip, the transfer process is an adventure many students pursue each year. Nearly half of all undergraduate students start at a community college with many pursuing a “vertical” transfer to a four-year institution. Other students discover their first choice institution may not be the right fit and pursue a “lateral” transfer path to another four-year institution.

No matter the reason, the transfer process can be daunting and requires hope, perseverance, and strength on the part of each student. Whether you are a high school student or college student exploring the transfer option, here are three tips to consider on your transfer adventure.

HOPE for the best, but have a backup plan.

You may have plotted the perfect course for your college experience, but you might have to change direction if those plans do not work out. I recommend students always ask colleges about their transfer options, especially if their ultimate goal is to enroll at a highly selective institution.

According to the National Association for College Admission Counseling (NACAC) 81% of colleges have at least one admission officer who works exclusively with prospective transfer students. Many have more than one and place considerable importance on transfer. Asking these four questions can give you a sense of how important transfer students are to an institution:

  • How many transfer students do you admit each year?
  • Do you offer a transfer information session?
  • Do you participate in any guaranteed admission programs or articulation agreements with other colleges?
  • Do you reserve dedicated financial aid for transfer students?

College admission is as unpredictable as the weather and there are several factors (and models) institutions use prior to making their decisions. Not receiving admission to a first choice institution can seem like a disaster, but hope is never lost. Preparing a backup plan and including transfer as an option is a positive approach you can control, rather than fixating on one single outcome which lies outside of your control.

PERSIST, even when you feel adrift.

It’s easy to feel lost or confused when exploring the transfer admission process. Transfer applications and credit requirements vary by institution. You may ask the questions above and not like the answers, but don’t give up. You have a right to know your responsibility in the process and how credits transfer. The responsibility of evaluating transfer credit may rest on the admission office, the registrar’s office, and/or within academic colleges and faculty. At the very least, each institution should have a clearly stated transfer credit policy within their course catalog and be able to answer these transfer questions for you:

  • What is the process for evaluating transfer coursework?
  • What credit will not be accepted, and why?
  • Do you accept credit by exam given by another institution?
  • Do you have a transfer equivalency table available for students to use?

Persistence can pay off, and time exploring transfer options can help you understand how policies reflect the mission and goals of an institution. These policies also serve as effective recruitment and retention tools by preparing students, limiting credit loss and prioritizing degree completion.

BELIEVE in yourself above all else.

Above all, a college education is an investment in yourself. Before transferring, there are a couple of items you should expect from an institution before paying an enrollment deposit:

  • A good faith credit evaluation report, and
  • A financial aid award letter (as long as you have submitted all requested documents).

According to NACAC’s Code of Ethics and Professional Practices, if an institution is unable to provide these items, you can request an enrollment deposit extension or refund.

No model can fully predict the weather, much less the type of college experience you will have. I’ve worked in higher education for 17 years and the best predictors of college success I’ve seen are sheer strength and determination. You may have to navigate through the rough waters of heartbreak, credit loss, or survival of another math course, but exploring transfer admission is a journey worth the risk and reward.

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You GET To Do This!

Listen to the audio version here!

A few weeks ago I had the opportunity to spend time walking around farms in South Georgia as part of a leadership program. It was fascinating to hear farmers’ perspectives on everything from supply and demand to organic growing practices; from their daily monitoring and speculation about consumer behavior for their crops to the evolution of technology in farm equipment.

What struck me in particular was a simple concept: as a farmer, your job is to put a seed in the ground. Then you water it, fertilize it, pray over it, watch it grow, lose sleep worrying about it, and ultimately harvest it months later.

If you’ve read this blog for long, you know that (like the old school Tootsie Roll commercials) pretty much anything I see or hear reminds me of college admission in some way. That day was no different. Standing out in those fields, I could not help thinking about the months ahead and all the planning, time, work, and care it will take to enroll our next class.

#AdmissionsLife 

Fall is all about travel and recruitment—putting seeds in the ground, if you will. In fact, I started writing this post right before midnight on a Friday, and we’re still 30 minutes from landing at the Atlanta airport. This trip began in a very similar fashion to most trips in the fall: in the dark, as I crept out of my house Tuesday morning around 5 a.m. to catch a flight. Over the course of the next month, I’ll take three similar trips—early mornings, late nights, rental cars, and hotel breakfasts. That’s what you do in the fall in college admission: travel, shake hands, give talks, pass out business cards— rinse and repeat. (SIDE NOTE: The next time you see a college admission representative at your school or local college fair, ask them how they’re doing and give them a restaurant recommendation, or a good place to go for a walk or run.)

Winter is all about reading applications. Like a farmer caring for and regularly inspecting crops, this season is long and protracted, with intensely critical monitoring and attention required throughout. There are no short cuts: tracking down transcripts, reading applications, ensuring test scores have been reported, reading applications, answering emails, reading applications, eating copious amounts of take-out food, reading applications. I mentioned reading applications, right? At Georgia Tech, we likely will receive more applications than we did last year— let’s conservatively say 38,000. To review these in our holistic process will take about 40 of us reading from mid-October to mid-March.

In the spring, we release admission decisions and immediately turn our attention to hosting admitted families trying to make a final college choice, as well as talking to prospective juniors and sophomores on their spring break barnstorm of college tours.

I relate to the farmer who is constantly gauging and adjusting to supply and demand. Based on applications and class size, our expected admit rate this year is around 20%, meaning we will deny admission to over 30,000 students (three times the number of applicants we had when I started at Tech). It’s not fun, and not why I got into this business. So spring is also about speaking with hundreds of incredibly talented students who are frustrated and deeply disappointed they were not offered admission. Ultimately, if our predictions are right, we will “yield” our crop… I mean class… of 2,900 students by the May 1 National Deposit Deadline.

I’m not that smart, and I’m no fortune teller. But college admission is cyclical, so I know these things are coming. It would be easy to look at the next eight months as time away from home and family in the fall; an over-caffeinated, pizza-fueled hibernation of sorts in the winter; and an oxymoronic persona of happy host/dream killer in this spring. (Anyone want a job?)

I GET to Do This

Immediately after leaving those farms in South Georgia, we heard from the Commissioner of Agriculture. One of the phrases he used was, “I get to do this.” His point was every day, every week, every month, and even every year, we make a choice about how we’ll approach life. Will our mentality be: “I have to do this” or “I need to do this”? Or, instead, “I get to do this.”?

That’s the phrase that went through my head early Saturday morning when I dragged myself from bed, shot Visine into my jet-lagged eyes, made a cup of coffee and headed out to coach a 7-year old girls’ soccer team. I get to do this!

That mindset fundamentally changes my outlook. I get to travel around the country to cities and states many people will never see. I get to read the applications of truly remarkable students who tell stories about innovative ideas, inspiring dreams, ambitious goals, tremendous impact, and amazing  challenges they overcame. I get to spend months working closely with a caring, funny, smart, dedicated staff. I get to constantly meet new people and tell them about a college I love and believe in. I get to articulate the value of higher education and try to bring some levity and solace to the often-anxious college admission experience. While we cannot admit everyone, I get to offer admission to thousands of students. I get to do this. What a privilege! What an honor! What an opportunity!

You GET to Do This

What do you have to do today? What must you do this week or month? What do you need to do this year?

How does your mentality, perspective, attitude, and motivation change when you consider what you get to do today?

If you are reading this, you are one of the incredibly fortunate people who gets to apply to college. You get to go to school— probably one that offers a lot of really good classes, alongside peers who want to excel, and taught by teachers who hope to see you learn, grow, and succeed. You get to work or practice or be with your family. Sadly, these are opportunities too few around our country and world enjoy.

This should not make you feel guilty. However, I hope it’s motivating. I hope it alters your perspective. Admittedly, I hope it results in you giving someone in your house or school a hug, a note, a text, or a sincere, “Thank you!” You get to do this.

You get to spend another year at home. You get to share a room or a car or a meal or clothes with a little sister. You get to listen to your dad’s stories or your mom’s lessons or your neighbor’s jokes a few more times over the upcoming months. What a privilege! What an honor! What an opportunity! EMBRACE IT.

Again, I’m no fortune teller, but here is what I see coming for you in the months ahead:

  • You will likely be denied or waitlisted by a school or three. I did. Most of my friends did. I am guessing if you talk to many friends who are in college now they did too. It’s not the end of the world. In fact, sometimes those closed doors help point you to the right place.
  • You probably won’t get all the scholarships or financial aid you hope to receive. I have a colleague who says, “The students who don’t get in want in. The students who got in want money. The students who got money want more money. And the students who got in and got all the money wanted it from somewhere else.” (What can I say? Some of us admission farmers are a bit cynical.)
  • You’ll see a few people you don’t think are as talented, capable, or deserving as you get into schools you want to attend. College admission is not fair—it’s driven by supply and demand and institutional mission. If you are a carrot and that college needs more squash that year, well…you cannot control those market conditions.

But just as I know the great essays, amazing stories, and community changing ventures are coming, you need to trust and know you will also get some great admission offers. You will to find a college where you will make lifelong friendships and create a lifelong network. How do those long-term results come about? You put a seed in the ground. You change your mentality. And you can do that today!

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Ask Good Questions

In the world of college admission there is always debate about the “best school” in the nation. As quickly as someone holds up Stanford or Harvard, someone else will poke holes in the methodology, or challenge that they may not be tops for  every major, and so on and so forth.  There are so many varying “sources” online these days that almost every school can tout a high-ranking or review in one area or another. “We’re among the nation’s best in ROI, or in STEM fields,” “We are the nation’s Greenest college” or “We have the best ice cream.” There is almost never a consensus or agreement on who really is “the best.” Perhaps that’s the beauty of this field– lots of great options and a desire to be the best in one thing or another, but clearly there is not a unanimous #1.

But in the world of music  a definitive leader is apparent; a band that rises above the rest and leaves no room for debate:  U2. From their lyrics to their history to their longevity, they simply define greatness. Glad we’ve established that.

A lesser known but important U2 song is 11 O’Clock Tick Tock. And in typical fashion, they always bring a lyric that is profound and broadly applicable to life:

“We thought we had the answers. It was the questions we had wrong.”

Asking the right questions, and being persistent in the asking, is a fundamental life lesson. And it’s absolutely vital as you go through the college admission process. So as you head out to college campuses, whether you are a sophomore or junior who is just starting to understand how one school varies from another, or a senior who is trying to figure out the best fit for the next few years, commit to being a relentless questioner. If you leave the question asking to the colleges, you can bet you’re  going to hear the same answers over and over again. “Oh, yes. Our biology program is great.” “Sure. You can double major in English and Sound Design. That’s actually extremely common.”

The emails and the brochures paint the same Pollyanna pictures, mixing appropriate diversity with studious learners closely inspecting a beaker or electrical circuit.. Don’t accept the Charlie Brown speeches. As you talk to people at different colleges, turn off the switch that has them rambling about studying abroad or the number of applications they received and ask them something better.

1) You ask: “What is your faculty: student ratio?” This number may not include faculty who are doing research and teach only one class, or those who are on sabbatical, and so on. For example, Tech’s ratio is 20:1, but that doesn’t mean you and 20 buddies will be sitting around a table in Calculus I your first year. These stats are compiled for publications to be comparative. So while helpful in that regard, they don’t tell the whole story.

You SHOULD ask: “What is your most common class size?” This question gets you right into the classroom. Schools rarely publish average SATs or GPAs but rather bands or ranges. Likewise, you want to look at their ranges and variances within class size. 85 percent of classes at Tech have fewer than 50 students. That type of information will be far more helpful to you in framing expectations and determining what kind of experience you will likely have.

And THEN ask: “How does that vary from first year to fourth year? Is that true for all majors? What does that look like for my major?” I had an intro Econ class at UNC-Chapel Hill that had 500 students in it. But that was not my undergraduate experience. In fact, that was the only course I took all four years that was over 100. Similarly, one of my favorite student workers at Tech was a senior Physics major whose classes had seven, 12, and 16 students in them. But rest assured that during her freshman year she sat in a large lecture hall for Physics I.

Your job is to probe. Your job is to dig and to clarify.

2) You ask: “What’s your graduation rate?” Schools do not answer this the same. Some will give you  their four-year grad rate, some five, and some  six. The variance is not an effort to be misleading or nefarious; they have been trained to respond with an answer that is  most representative of their students’ experience. Most four-year, private, selective liberal arts schools would likely not even think to respond with a five or six-year rate because there is no significant differentiation and their goal is to have all students graduate in four years. That’s how they structure curriculum and it is their culture.

You SHOULD ask: “What is your four and six-year graduation rate? And at those two intervals what  percentage have either a job offer or grad school acceptance letter?” Who cares if you have a high graduation rate if your job placement rate is low?

And THEN ask: “How does grad rate vary by major? What percentage of students who double major or study abroad or have an internship finish in four years?” My opinion is too much emphasis is put on this clock. Unfortunately, much of this is antiquated and driven by US News and World Report rankings (we won’t delve into this too much, but you can read about here). If you are taking advantage of opportunities on a campus like picking up a minor, or participating in a co-op, or working to offset costs, or going abroad to enhance your language skills, and all of those things are translating into lower loan debt and more job or grad school opportunities when you are done, then who cares about the clock?

3) You ask: “What is your retention rate?” Great question.. and an important one. Most put the national average somewhere around the 60% range. But as you can see from that link, it varies by school type and student type. So when a school says their first-year retention rate is 85%, that’s great, right?

You SHOULD ask: “Why are those other 15% leaving? Is it financial? Is it because the football team lost too many games? Is it academic and they’re not prepared for the rigor of the school? Is it because the school is too remote or too urban or too big?” Follow up. Ask them to articulate who is leaving. Tech has a retention rate of 97.3%, which  is among the top 25 schools nationally and top five for publics (these are statistics here, friends, not rankings). But we are constantly looking at who is leaving. Surprisingly, for many alumni and others who know the rigor of Tech, it’s not exclusively academic. It’s a balanced mix that also includes distance from home, seeking a different major, financial reasons, and, increasingly, because students are starting companies or exploring entrepreneurial options.

Some schools have retention rates below the national average, but they’re losing  students who are successfully transferring to state public flagships or into specialized programs in the area. If that’s your goal, then you can be okay with a lower retention rate, right?

Don’t be too shy to ask questions. This is your job… Not your mom’s job…. Not your counselor’s job. Your job. DO YOUR JOB!

And THEN ask: What that’s it? Nope. I have more questions…and so should you.

Editor’s Note: This post originally appeared in February 2017. Links have been updated.

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The Other Side

Listen to the audio version here!

Rewind

Sunday we were on our way home from the mountains and the song “The Other Side” from The Greatest Showman came on our playlist. Before I knew it, my wife and kids were singing every word. If you have not seen the movie, I highly, highly recommend it. Inspired by the story of P.T. Barnum’s creation of the Barnum and Bailey Circus in the late 1800s, it is a musical with several big stars (including Hugh Jackman and Zac Efron). We saw it in the theater, twice, and immediately bought it on Amazon when it became available.

What I love and appreciate about the movie is Barnum’s (Jackman) incredible imagination to dream up a circus; his creativity and perseverance in bringing his vision to life; and his ability to disregard his naysayers who told him it would not be successful. In addition to finding and recruiting interesting acts and attractions and securing extensive funding for the show, one of his biggest challenges was bringing credibility to the circus. Barnum was obsessed with convincing the upper class in New York, who normally spent their money on theatre or opera, that this too was worthy of their attention and investment.

“The Other Side” is a fast-paced negotiation between Barnum and Phillip Carlyle (Efron), a wealthy New York aristocrat and playwright. In the song, Barnum is attempting to convince the young, popular, conventionally established Carlyle to take a risk and become his business partner. The song, like the movie itself, is about having the vision to see something new and different, but also the faith and courage to act on it.

Pause

Many colleges open their applications on August 1. If you are a senior, I am guessing you already created at least one application account and may have also started writing your college essays. It is also likely you are scheduled to take or re-take the SAT or ACT in the fall. I would not doubt you took time this summer to visit a college… or 18, and questions from family, friends, coaches, and neighbors like “where are you applying to college?” have become ubiquitous. I have bad news for you: it gets worse. Thanks for reading and have a great day. Kidding!

Understandably, there are some elements of the college admission process many students do not find enjoyable: keeping track of the dates and deadlines for applications, scholarships and financial aid; looking deep into your soul to introspectively articulate your passion (in 300 words or less!); taking seemingly endless standardized tests in sterile environments (some beginning at a God-forsaken hour on Saturday); reading blogs that simply won’t come to the point… the list goes on.  Lest (no longer a word on the SAT) we forget, all of that is just getting to the point of submitting your applications. We have not even delved into some of the stress around waiting endless months for decisions, or the frustration of being deferred admission, or the dismay of being denied by your dream school. And don’t even get me started on the vortex that is the waitlist. Feeling better yet?

I get it. There is nothing I can say, write, or sing that is going to eradicate moments of uncertainty or consternation in the year ahead. What I can offer you is perspective. I can offer you a vision. I can help you see “The Other Side.”

Right here, right now 
I put the offer out
I don’t want to chase you down 

I know you see it
You run with me
And I can cut you free
Out of the treachery and walls you keep in
So trade that typical for something colorful
And if it’s crazy, live a little crazy
You can play it sensible, a king of conventional
Or you can risk it all and see

Track 1- The Other Side

Monday, in an effort to memorize the lyrics, I was listening to “The Other Side” as I walked from the train station. It was a perfectly clear day with low humidity and temperatures around 70. In late July in Atlanta, you cannot ask for better conditions. Just as I got onto campus, I saw a couple of first-year summer students walking into the dining hall together. They were laughing and smiling.  I recognized one of the guys in the group because I met with him at an admitted student program in the spring. At the time he told me Tech was not his first choice, but he would come here if he did not get admitted to…. names aren’t important, right? In late April, he emailed me to say he had not been offered admission to the other place and had decided to become a Yellow Jacket. Three months later (basically to the day) here he was on campus with a smile on his face, a few new friends around him, and enjoying a perfect summer morning.

Don’t you wanna get away from the same old part you gotta play
‘Cause I got what you need
So come with me and take the ride
It’ll take you to the other side

Track 2- The Other Side, Remix

A few years ago I was helping students move into residence halls. As I entered the building I saw a father out of the corner of my eye I had met before. I remembered him clearly because a few years earlier he had been in the office yelling at me for denying his son’s admission. I put the box down in the room of the student I was helping, wished her a good year, and then wiped the sweat from my brow. While the box was heavy and I had just basically sprinted up two flights of stairs, the perspiration was from that memory. Heading back out the front door (side door was locked) I scanned the lawn. Whew! He was gone. Then… a hand on my shoulder. “Oh… Hi. How are you?” I managed to say in feigned surprise. After talking for a few minutes, his wife came up with their two sons. Unbeknownst (also no longer on SAT) to me, the younger brother had been admitted to Tech and was starting his first year. The older son explained he had chosen a smaller school and was now a rising senior majoring in business. “Could not have been a better choice,” the father added, and then went on to proudly describe his son’s summer internship and added he already had a job offer waiting upon graduation.

‘Cause you can do like you do
Or you can do like me
Stay in the cage, or you’ll finally take the key
Oh, damn! Suddenly you’re free to fly
It’ll take you to the other side

Track 3- The Other Side, Re-remix

Each summer we have orientation for new students. This year we’ve already held six and still have two more to go. I love these days on campus because they are filled with balloons, loud music, skits, banners, cheering orientation leaders, smiling students, and proud parents. Go check out the social media accounts of a few college and university orientations or new student programs. You’ll love seeing the pictures, images, and videos that demonstrate a real sense of community, belonging, and excitement.

In all that happiness, remember that three, six, and nine months prior, none of that excitement was there. Those same smiling faces were grimaces as they attempted to “craft an essay” or remember which password they had selected for the Common Application. Was it “12^gold!!”or “emojisRpasswords2~@?”

You would finally live a little, finally laugh a little
Just let me give you the freedom to dream and it’ll
Wake you up and cure your aching
Take your walls and start ’em breaking
Now that’s a deal that seems worth taking
But I guess I’ll leave that up to you

Play

So here you sit. Senior year is about to start. After nearly 20 years of watching this cycle repeat itself, here is what I know: there are no guarantees in college admission and financial aid.  Where you will end up is absolutely uncertain. Unsettling? It shouldn’t be. The mystery of where is the adventure of the college admission experience (and some would say it’s the adventure of life in general).

Bottom line: there is no “dream” college. Instead, there is just a dream…a vision. It is one of smiles, balloons, friends, celebration, a new home, excitement, aka “The Other Side.” Don’t forget that as you are applying to colleges. When you get deferred admission, remember the students I described walking into the dining hall. When you don’t get a scholarship, envision the older son who went elsewhere and ended up exactly where he was meant to be. When you don’t get into your first choice school, it’s not the end of the world. It’s just the first step to The Other Side.  Balloons, smiles, exuberance. That is what awaits you. A year from now you’ll be there. Trust me.

Forget the cage, ’cause we know how to make the key
Oh, damn! Suddenly we’re free to fly
We’re going to the other side

Bonus Track

I still may not know all the lyrics but I do know the truth. There are many times in life that we need to be reminded to slow down, remain calm, and dream of The Other Side.  I hope you’ll strive to recognize those moments not only in your own life but in those of your friends and family members too. Take the time to encourage them; to come around them; to describe with optimism and confidence the better days that lie ahead.  Like Barnum and Carlyle, it will make the celebration when you arrive there together that much sweeter.

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Do All You Can

This week we welcome Communications Officer (and former Assistant Director of Admission) Becky Tankersley back to the blog. Welcome, Becky!

I came home yesterday to find two very sad, wilted tomato plants. If you haven’t been to Atlanta in July, let me assure you—the southern humidity is no joke. I grew up in the mountains, so every year when we hit July and August I lament the stickiness of the heat. When I was growing up my family always raised a big garden. Still today I love the entire process of gardening, from planting to caring and of course the ultimate harvest of the plant. This year I hoped to build raised beds for my garden, but instead we prioritized building a new deck (after all, life all comes down to priorities in the end). The raised beds are now on the to-do list for next year. All that to say, that’s how I ended up with tomato plants living in five-gallon buckets.

The great thing about a tomato plant in a bucket is it’s pretty easy to care for—no weeding, no plowing the ground, no building of beds. You put it in there, stick a cage around it, and boom! You’re done.

The not-so-great thing about a tomato plant in a bucket (aside from the not-so-pretty appearance) is it dries out in the summer sun quickly. Because it’s contained, it has no way to pull moisture from anything beyond the bit of dirt it’s confined to. So if you miss a watering, things can go downhill pretty fast.

When I arrived home yesterday and looked out the backdoor, my stomach sank—one plant was wilted to the point that every single leaf and limb drooped down at least a couple of inches. I raced outside, grabbed the watering can, and filled each bucket with plenty of water. I shook my head in frustration at myself, then shrugged, hoping for the best. Aside from giving the plants water, there wasn’t much more I could do besides wait and see how they fared.

Life Unattended

Life, tasks, and relationships, gone unattended, can wither quickly before you realize it. No matter your season of life, there are lots of important things to think about…. Family, friends, school, activities, and, for you rising seniors, those pesky college applications looming right around the corner.

I can hear the collective sigh from here, “its summer! I have plenty of time to work on those. I’ll think about it later.” You’re right. But for students in Georgia (and other southern states), “summer” will end in the next 2-3 weeks as school gets back in session (for those of you in other parts of the country who don’t start school until after Labor Day—enjoy the summer! But know the start of school is coming for you soon).

We’ve written before about getting your college application ready—the most important thing to dotips to keep make your life easierhow to write an essay… and insight into how a holistic application review works at selective schools.

Application deadlines will be here before long. So after you’ve done a little research on the links above (hint, hint), worked on your application, and hit submit, you can sit back and wait, right?

Kind of… but no. Like the tomato plants, if you just put it out there and pay no more attention to it, things can go downhill fast. I know much of the college admission process is out of your control. But there are a few action items you can put on your list to care for your application as it moves through the review process.

Read your emails from any colleges to which you applied. Notice I didn’t say check your emails, or skim your emails—READ your emails! We’re all guilty of checking emails on a mobile device. While it’s great to quickly access your inbox, it can come back to bite you if you glance at a message, it moves to “read” in your inbox, and then totally falls off your radar. Take the time to read all emails you receive from colleges where you have an active application. Once you become an applicant, colleges reach out to you more regularly with all kinds of updates and next steps.  If you don’t have time to read an email at the moment, mark it as unread and come back to it later. But by all means, don’t let it just sit there! Otherwise you could be making a panicked phone call near another impending deadline, pleading for more time.

Check your admission portal. Many schools have a way for you to check on your application status. This is a tool at your disposal to access whenever you like, but on average a weekly check is adequate. When you’re checking your portal, I again implore you to READ any notes that are in there—don’t panic at the first red “x” you see on a checklist, but instead read to learn what’s missing and what kind of timeline you have to get the task completed.

Be patient, and don’t panic! Every year we receive the vast majority of our applications within 48 hours of the actual application deadline. When this happens, it takes longer than usual for processing staff to import your application and find any matching documents that may already be in hand (insider tip: don’t submit any documents until AFTER you submit your actual application—everything comes together much more quickly that way). Also, keep in mind that at some schools the application deadline for you is different from the document deadline for your counselor and recommenders. If that’s the case and your counselor assures you they’ll send it in, please give them time to do it!  Once something is sent in, if the college website says “allow 3-5 days for processing,” then allow 3-5 days—we’re not kidding!

Take care of yourself. As you complete all the steps above, don’t forget to take those small moments to take care of yourself. Hang out with your friends, find some form of exercise, get some sleep, go outside, and give your parents plenty of hugs (trust me, it will make you all feel better!). Self-care is important, so don’t shrug it off.

Once application season ends, you will harvest the fruits of your labor. I’m not saying you will magically get in to every school you’ve applied to… but if you have a strong, diverse list of schools (both competitive and not as competitive) you will be getting in somewhere (most likely several somewhere’s). In the end, you can look back and know that you put forth your best effort.

Back to the Tomatoes…

Sometimes my plants don’t yield what I hope they will (case in point, my blackberry vines, which merely survived the winter in buckets and are now planted in the ground but are still overcoming the shock of change… a blog topic for another day). Sometimes the tomatoes become unhealthy for no reason other than something was floating in the air on a particular day. But my goal, always, is to look back and know that I did all I could. I pruned, I watered, I cared, and I waited.

The good news: this morning my tomatoes looked good as new. And this time, before I came to work, I didn’t forget to give them a good drink before another 90+ degree day.

So do all you can, in college applications and in life in general, so you can look back and know you did all you could, and everything will work out just as its meant to be.

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